AI BACK OFFICE FOR STAFFING FIRMS
1776 Desk is an AI back office for staffing and recruiting firms with 3–25 recruiters. We re-engage past candidates, schedule interviews, chase timesheets and keep hiring managers updated, so your team spends its week on calls and placements. Built on Grok. A human decides every hire.
No contract to try it. No new software for your team to learn.
Great recruiters. Buried in busywork.
Small firms win on relationships and speed. But too much of the week goes to work that isn’t recruiting: chasing timesheets, rescheduling interviews, updating hiring managers, and digging through a database full of candidates no one has called in a year. That’s where placements slip away.
Your database is asleep.
Thousands of past candidates, and no time to reach them.
Coordination eats the day.
Calendars, reminders, confirmations, reschedules.
Admin never ends.
Timesheets, onboarding paperwork, status updates.
One back office. Five jobs off your desk.
Past-candidate re-engagement
We match candidates already in your database to today’s open roles and send personal, approved messages. Your recruiters get the warm replies.
Interview scheduling
We coordinate times between candidates and hiring managers, send confirmations and reminders, and handle reschedules.
Timesheet chasing
Friendly, persistent reminders to contractors and approvers until timesheets are in, with a clear view of what’s still missing.
Hiring-manager updates
Regular pipeline updates go to your clients automatically, so they hear from you before they ask.
Applicant ranking, with a human deciding
We sort and summarize applicants against the job, with reasons. Your recruiter makes every call. No automatic rejections, ever.
We work alongside the tools you already use: your applicant-tracking system, email and calendar.
Live in weeks, not quarters.
1. Intro call (20 min).
We learn your desk, your tools and where time goes.
2. We build and connect.
We set up the workflows on your existing tools. You approve every message template before anything sends.
3. We run it, you recruit.
We operate and monitor the back office every day, send you a monthly report, and add a new improvement each month.
See it work before you pay a dollar.
The free 7-day Candidate Revive test: you pick one open role. We match it to past candidates in your database, send personalized re-engagement messages you’ve approved, and hand your recruiters the replies. We measure what matters in a week: replies and interested candidates.
What we need from you:
One open role
A candidate export from your system (we’ll show you how)
15 minutes to approve the message
What you get: a short results summary on day 8, with no obligation.
Simple, founding-client pricing.
Free 7-day test: $0
First month: $1,000, with a money-back guarantee if we don’t hit the targets we agree on together
Then $1,500/month, with a 3-month minimum
Included: all five automations, setup, daily monitoring, a monthly report and one new workflow each month.
The guarantee targets are set in writing before the first paid month begins.
Humans decide. Your data stays yours.
A human approves every hiring decision.
We never auto-reject candidates. Rankings come with reasons your recruiter can review.
You approve what goes out.
Message templates are approved by you before they’re used, and we follow anti-spam rules with clear opt-outs.
Your data, your control.
We use only the access needed for the workflows you choose, never sell your data, and delete our working copies when you ask or when we stop working together.
Clear records.
We keep a log of what our automations send and do, so you can review it anytime.
Built on Grok.
We use xAI’s Grok models through their developer platform. 1776 Desk is an independent company, not affiliated with xAI or X.
FAQ
Do I need to switch software?
No. We work with your existing applicant-tracking system, email and calendar wherever they allow it. If a connection isn’t possible, we’ll tell you on the intro call.
Will candidates know they’re hearing from automation?
Messages go out under your firm’s name, in your voice, using templates you approve. Candidates who reply are handed to your recruiter, a real person.
Does AI decide who gets hired or rejected?
No. We rank and summarize to save time. Your recruiters make every decision, and we never auto-reject.
What does the free test actually cost me?
Nothing but about 30 minutes of your team’s time: a candidate export and approving one message.
How does the money-back guarantee work?
Before your first paid month, we agree in writing on targets for that month. If we don’t hit them, we refund the $1,000.
Why the 3-month minimum after that?
Automations improve as they learn your desk. Three months gives enough time to show real results. You can cancel after that with 30 days’ notice.
Built in America for the firms that keep America working.
Give your recruiters their week back. Start with a free test or a 20-minute conversation.